Fee Management module in NLP provides a comprehensive solution for schools to automate the fee collection process.
Key Features
- Provides automatic cheque/DD (Demand Draft) reconciliation All entries made in the NLP system help give detailed reports on fee payment in order to prevent discrepancies.
- Generates automatic receipts Once the online payment is done, parents are notified and are immediately granted the receipts for records and future reference.
- Facilitates split payment of fees With the help of bank-fee mapping, the total amount paid against a student can be settled into different accounts, such that different fee types or instalments can be mapped to different banks as per the school's need.
- Enables fee reallocation/refund In case of any change in the fee category, transport route, etc., reallocation of the already paid fee based on the fee structure of the new category or refund can be easily initiated.
- Automation of paperwork procedures Since the fee payment process is taken care of by an administrative management system, accountants can easily devote their time in generating comprehensive and accurate reports.
- In-house integration The fee payment process is integrated with other modules such as admission and transport.
- Generates automated fine This functionality gives information about fee defaults, cheque bounces and automatically generates fine slips.
- Provides customisable fee setup This module helps schools generate different fee templates.
Student Fee Category
- How to create a new Student Fee Category and allocate classes to it?
- How to allocate students to a Student Fee Category created?
- How to map fee category, concession, and optional fee type during the promotion of a student?
- How can a fee category be assigned to a student from the “Fee Collect screen”?
- How to add RTE fee category?
- How can I define the RTE category and its fee structure?
- How can I refund the adjusted fees for a student?
- What is the purpose of ‘Student Fee Category’ in the fee settings?
- How to define/add a new Fee Category?
- How to add special fee category?
- How can I change Student Fee Category if fees are not paid?
- How can I change Student Fee Categories in bulk method?
- How can I change Student Fee category if fees is already been paid?
- How can fee receipts be canceled after a student’s fee category has been reallocated?
Fee Structure
- Fee Structure Overview
- How to create Fee Structure for each class?
- How to reset the Fee Structure that is created?
- How to copy Fee Structure from one class to another?
- How can I modify the fee structure when there is a change in the tuition fee amount?
- How can I verify and adjust the fee structure copied using the Academic Session Copier?
- How can the fee structure for the next academic year (AY) be configured?
- How is the fee module implemented, and what information does it require for implementation?
- How to configure Fee Structure for current Academic Year?
- How can I map fee installments or EMIs to the ‘Board Exam Fee’?
- How can I define payable amount for ‘Board Exam Fee’?
- How do I get started with fee collection and configure mandatory fee settings?
- What is the process for modifying a fee structure of a class when a few students have already paid?
- How can the fee structure from the previous academic year be accessed or downloaded in Excel format?
- How can the fee structure for a future academic year be configured?
- How can I remove incorrect installment amounts from the fee structure?
Fee Collection (Control Panel)
- Fee Collection Settings Overview
- How to set fee type preferences at the time of fee collection?
- How to restrict role based access to staff members while collecting fee?
- How to lock the fee collection for a certain period of time?
- How to set auto-numbering for fee category reallocation receipt, refund receipt, credit memo, and reconciliation number?
- How to add Principal’s name on the fee certificate ?
- How to enable/disable the online payment of fees in parent login?
- How to select a method for fee concession calculation when multiple concessions are created?
- How to have a payment mode selected by default while collecting fee?
- How to set the no. of copies of fees receipt to be downloaded from the parent login?
- How to print the transport details on the fee receipt of students?
- How to enable Student Wallet for the students?
- How to view refundable fee details in the collect fee screen?
- Is it possible for a parent to pay partial fees using the parent login?
- How to download a student’s fee receipt from Mobile App?
- To enable the option for parents to pay a partial amount via the parent login?
- How does “Generate dues from month from which student has joined” work in Pro-Rata settings?
- How does “Generate dues from installment from which student has joined” work in Pro-Rata settings?
- How does “Generate dues from student joining date onwards” work in Pro-Rata settings?
- What does Pro-Rata mean in fees?
- What does the ‘Fee Due Effective From Date’ mean, and how does it affect fee collection for new admissions?
- Why am I not getting a fee receipt after making a successful payment?
- How can I configure the fee receipt to generate in a single copy for the parent login?
- How do I enable or disable pro-rata for a fee type?
- How to enable ‘Student Wallet’ functionality?
- How can I enable GST or tax settings for a fee type?
- How can the order of pages between “Parent” and “Office” be changed on a fee receipt?
- How can I enable online fee payment for student logins?
- How can I enable partial payment access for parents during online payments?
Fee Type
- Fee Type Overview
- How to create a Fee Type and map it to students?
- What is the purpose of the “New Admission” option in master fee types?
- Why can’t a fee head be changed from mandatory to optional, adhoc, or vice versa?
- What is the “Display Label” in fee type settings?
- What is the purpose of the “Fee Type Code”?
- What is a “Fee Schedule”?
- What are the different and major fee types that can be added to the fee module?
- What is the purpose of the “Mandatory” option in master fee types?
- What is the purpose of the “Optional” option in master fee types?
- How can I rename a fee head from ‘A’ to ‘B’ if fees have already been collected for some students?
- How to map optional fee to multiple students in bulk?
- How to Create an Optional Fee?
- How can I resolve the issue of an optional fee not appearing on the fee collection screen for a student?
- How to add a new Fee Head?
- How to create Admission fees?
- How do I create tuition fees?
- How to create Annual day optional fees?
- How to create other fee or special fee?
- How to create book fees as optional or mandatory?
- How to map optional fee to a student?
- How to create ‘Board Exam Fee”?
- How to assign/map ‘Board Exam Fee’ to a Student?
- How to assign/map ‘Board Exam Fee’ to multiple Students?
- How can I add board exam fees for RTE category students?
- How can I configure optional fees for the future academic session?
Fee Schedule
- Fee Schedule Overview
- How to create a fee schedule ?
- How to assign due dates to ‘Board Exam Fee’?
- How to configure installments using ‘Fee Schedule’?
- How to configure/define Quarterly fee installments?
- How to modify/edit the fee schedule/installment before fee collection?
- How to modify the fee schedule/installment after fee collection is done?
Fine
- Fine Overview
- How to configure fine settings?
- How to edit or delete a newly created fine?
- What is the use of “Fine” configuration?
- What does “Total Cumulative Fine” represent in the fine settings?
- What does “Total Active Fine” represent in the fine settings?
- How can I request a cancellation of overdue fees on my account?
- How can I check that the cheque bounce fines are configured?
- How is the late fee fine calculated?
- How can I waive or write off a late fee fine?
- How to configure the fine based on ‘Fee Type’?
- How to configure the fine based on ‘Fee Installment’?
- How to stop charging fine for partial fee payment?
- How to set a limit/cap on fine generation?
- How can I configure late fee charges in NextOS, and how does the system calculate and apply the correct fine?
- How can I configure late payment charges for the past sessions due?
- How can I change the display label for the fine on a fee receipt to ensure it reflects as per the fine configuration?
- How can I configure late fees charges for the different fee types?
Fee Concession
- Fee Concession Overview
- How to create sibling concession?
- How can staff concessions be created and assigned to students?
- How do I configure the Smart Pay option?
- What is ‘Smart Pay’ in the concession settings?
- How can I configure percentage-based discounts for parents who pay the full fee in a single payment?
- How can I configure percentage-based discounts for parents who pay two quarter’s fees in a single payment?
- How to map general concession in bulk for multiple students?
- How to use ‘Smart Pay’ facility in concession?
Student Fee Dues
- Student Fee Dues Overview
- How to view the fee dues for the students?
- How can staff members view students’ fee dues via the mobile app using their staff login?
- How can I request a cancellation of overdue fees on my account?
- How can fees be manually modified for specific students to charge reduced fees without applying concessions?
Fee Receipt Template
- Fee Receipt Template Overview
- How to choose a fee receipt template, map it to classes and set auto-numbering to it?
- How can I reuse or modify the fee receipt template to match last year’s design?
- How are fee receipts configured, and which templates are recommended by the support team?
- How can fee receipts be configured to display separate rows for multiple installments of the same fee type when paid in a single transaction?
- How can I resolve the issue of the father’s or mother’s name not displaying on the fee receipts?
- How can I correct a student’s name on a fee receipt if it is displayed incorrectly?
- How can I configure a separate fee receipt for the opening balance fee type?
- How can fee receipts be modified to reflect the creator’s name?
- How can incorrect address information on fee receipts be corrected?
- How can I update the school header on the fee receipt?
- How can I customize fee receipts to show the total fees paid and remaining balance in an academic session?
- How can I modify the fee receipt format to match last year’s template design?
Fee Challan Template
Banking
- How to add the details of the bank to which the fee is collected ?
- Banking Overview
- What is Bank-Fee mapping?
- How to map fee types to the bank?
- How can I link primary or secondary bank accounts to my school branch for online payment processing?
- How can I add a new bank to the payment gateway for settlements?
Paid Fee Certificate Template
Fee Due Certificate Template
Fee Autonumbering Sequence
- How to configure fee autonumbering sequence?
- How can I configure fee receipts autonumbering for a specific session?
- How to define Autonumbering series or sequence for main fee receipt?
- How to define/configure Reconciliation Number in fee?
- How can I change the prefix or starting number of fee receipt auto-numbering?
Collect Fee
- How to collect an ad-hoc fee from the Collect Fee screen?
- How to allocate the amount paid by the parent to different fee types?
- How to use the remaining amount in the DD for subsequent payments?
- How to record fee collection details?
- What is student wallet?
- How to recharge the student wallet of a student?
- How to collect fee through the digital wallet of a student?
- How can I view the history of bounced Cheque at the receipt details?
- Can an admin collect all sibling fees at once on the collect fee page?
- How do I configure and apply the AD-HOC concession?
- How to download a student’s fee receipt from the payment details page?
- How can I collect student fee using the Parent name?
- How can I collect fees using QR Code or UPI?
- How can I download fee receipts from the previous academic year?
- How can I download a fee receipt for any online payment?
- How can I generate an acknowledgment slip for a PDC cheque?
- How can I process fee collection against a received PDC cheque?
- How can I modify the ad hoc fee amount during collection?
- How can I upload fee collections in bulk?
- How can I notify parents about a cheque bounce related to school fees?
- What is the purpose of the remark column in the fee receipt template, and how can I add a remark to display it in the registration report?
- How can I verify and correct the personal and family information reflected on fee receipts?
- How can I ensure that cheque bounce charges are automatically applied when cheques are marked as bounced?
- How can I access a receipt for school fees from a specific session?
- What is the process for downloading bulk fee receipts?
- How can I add manual receipt numbers when bulk uploading fees using an Excel sheet?
- How can fees be collected from inactive students during a walk-in?
- Can fees be collected from students without activating their account in the system? What’s the process?
Cancel Fee
Generate Fee Challan
Fee Challan Payment
Download Fee Certificate
Fee Dues/Defaulters
Fee Refund Process
Sponsors
RTE Collection
Mobile App
Fee Concession Report
Fee Category Report
Cheque/DD Transaction Report
Fee Paid-Due Detailed Report
Installment-Fee Type wise Collection Summary Report
Fee Collection Report
- Fee Collection Report Overview
- To view and download the fee collection report
- How to generate a Security/Caution deposit report?
- How can I use the Daily Collection Report?
- How can I generate a fee collection report by fee category?
- How can I generate a fee collection report with multiple selected fee categories?
- How can I generate a fee collection report for the entire academic session?
- How can I fix the issue of a receipt ID not appearing in the fee collection report?
- What information is included in the Fee Collection report, and how can it assist the school accountant?
Defaulters Report
Fee Summary Report
- Fee Summary Report
- To view and download the fee summary report
- How can I generate the Fee Summary Report, and how it is useful for an accountant?
- How can I generate the Fee Summary Report, and how can I use it effectively?
- What information is included in the Fee Summary report, and how is this report helpful for the school accountant?
Fee Cancellation Report
Received Receivable And Receivable Report
Fee Due Report
- Fee Due Report Overview
- To view and download fee due report
- How can I check the collectible amount for a specific installment?
- How can I generate Fee Due and Daily Fee Collection Reports in the specified format?
- How can I generate a fee due report that includes outstanding fees from previous academic sessions?
- What information does the Fee Due report include, and can I display the parent’s name and contact number in it?
- How can I generate a report to view the expected total collectible amount for the next fee installment?
Historical Fee Due Report
Fee Due Summary Report
Optional Fee Allocation Report
Fee Reallocation Report
Fee Refund Report
Ledger Report
Gross-Net Collection Summary Report
Fee Collection Detailed Report
Fine Report
Fee Collection Summary Report Overview
Student Wallet Report
Daily Collection Report
Sponsors Report
Fee Reports (Mixed)
- How can I verify the accuracy of the fee collection report and ensure it displays the correct amounts for each fee category?
- How can I reconcile differences between the fee collection report and the settlement report?
- How can I generate a report for post-dated cheques with their deposit dates?
- How can I align the payment transaction date and settlement date in fee reporting for accurate financial record-keeping?
- How can I obtain details of students for whom the fee has been waived?
- How can fee defaulter reports be generated for different academic sessions?
Fee Custom Report
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Articles for this category will be published soon.
Watch This Space!
Articles for this category will be published soon.