How can fee receipts be canceled after a student’s fee category has been reallocated?

If a student’s fee category is changed after fee collection, you can manage the receipts using Reallocate or Refund options based on the requirement.

Step 1: Reallocate the Fee Category

1. Navigate to Settings > Finance > Fee > Student Fee Category > Assign Category.
2. Search and select the student.
3. Change the fee category and click OK to proceed.

The system will show two options:

• Reallocate Fees — adjusts the collected fee to the new category
• Refund Fees — refunds the previously collected amount

Step 2: Choose Action Based on Requirement

If you select Reallocate Fees:

• The system will automatically adjust the collected fee to the new category.
• A new adjusted receipt will be generated and stored.

If you select Refund Fees:

• The collected amount will be refunded.
• You can reassign the correct fee category and then collect fees again as required.

Step 3: Verify Updated Receipts

1. Go to Transactions > Finance > Fee > Fee Collection.
2. Search the student and open the record.
3. Download the latest (reallocated/refunded) receipt if needed.

Important Notes

• Choose the correct option:
  • Use Reallocate when the fee should be shifted to the new structure.
  • Use Refund when the previously collected fee must be returned.
• System updates automatically:
  Fee calculations and receipts are adjusted automatically.
• Audit trail maintained:
  All operations are logged for transparency.

Important Notes:

• Reallocation vs. Refund: Choose the option based on whether the collected fee should be reused or refunded.
• Automatic Updates: The system will handle the reallocation and ensure the updated fee structure is reflected in the receipt.
• Audit Trail: All changes and actions will be logged in the system for compliance and transparency.